The signing process is coordinated by Global Programs. Global Programs typically prints the agreed number of agreements on parchment paper and sends them to the appropriate signatories at Penn State and the institution overseas. Collecting Penn State signatures can take several weeks, depending on the availability of signatories. Colleges and campuses may have additional internal approval processes to propose international cooperation agreements. Faculty members should contact the director of international programs at the college or campus to clarify internal policies. Global Programs coordinates the internal approval of the final version of the agreement. An agreement is not binding on the university or its units unless it is signed by a person with appropriate authority. Except in an emergency, verbal agreements are not permitted and will not be recognized or respected by the university. Contracts signed by agents or other agents without a competent contracting authority may be considered null and void. Persons in such circumstances may be held personally liable for these agreements and for any damage suffered by the University.
It is in everyone`s interest to have contracts signed only by authorized university officials. Deadlines and accelerated agreements: If there is a deadline for the agreement (for example. B a planned signing ceremony), Global Programmes should be informed of this deadline as soon as possible. In general, agreements are not expedited unless there is a strong justification (e.B. the terms of the contract have been previously reviewed by all parties and Penn State offices and/or relate to a strategic partner with whom a long-standing relationship already exists). Once the process is completed and the contract approved, it can be transferred to the company`s document management tool of your choice for archiving. During this time, the entire approval process can be checked at any time. Global Programs stores an original fully signed version in a central contract database for academic reports. Global Collaborations has established a 5-step review and approval protocol that guides the development of the most common types of agreements, from creation to signature.
The objective of the approval process is to ensure that all interested stakeholders have had the opportunity to review, amend and approve an agreement prior to the signing phase. A contract approval workflow is an automated process that governs the tasks associated with filing, reviewing, collaborating, and ultimately approving contracts in a highly predictable manner to ensure compliance. A contract approval process that seems smooth and simple on paper can get a little messy when you introduce real-world variables into the mix. Fortunately, there is a ready-made solution to these problems. Global Programs prints the agreed number of agreements on parchment paper and coordinates the signing process. Reaching an agreement usually takes several months. Using Penn State drafts as the basis for an agreement typically reduces this schedule to a minimum. The President has the authority to sign all contracts on behalf of the University. The President gave the Dean the authority to sign university contracts and the Vice-President of Economics and Finance to sign business contracts on behalf of the University.
The President, Dean and Vice-President of Economic and Financial Affairs may delegate their respective contracting powers to other university officials in accordance with a delegation document that must be prepared, signed and maintained in accordance with the Guidelines. Contact the General Counsel if a delegation document is required. The executed contract will be returned to the original contractor, who will return a fully executed document to the other party or return it to the other party for signature and/or approval of the proposed changes approved by Samford. When the partner institution submits a draft contract, the college or campus` global program officer provides the project. Global Programs will review the project, coordinate Penn State`s internal approval, and provide an approved version to the college/campus commissioner. (NOTE: It is highly recommended to use Penn State drafts to ensure faster editing.) In university schools, the contract administrator is the head of department or the responsible dean. Technology contracts must be reviewed and approved by the CIO, contracts for the purchase or lease of equipment must be reviewed and approved by the Director of Business Services, and employment contracts must be reviewed and approved by the Director of Human Resources, with the exception of employment contracts for full-time professors, that are reviewed and approved by the Dean. The contract administrator is often the person whose departmental or school budget is affected by the contract. If the contract author is a dean, the dean must sign the contract transfer form as the contract author and contract administrator, and then forward the file for legal review. The contract administrator must review the contract, confirm that it is necessary and appropriate, and resolve any other contract-related issues related to the budget, personnel and priorities of the ministry or school. The contract administrator then notes his consent on the contract submission form and forwards it to the General Counsel. .